Editorial Checklist
Multicollab now includes an Editorial Checklist to help teams avoid publishing mistakes and keep content quality consistent.
No more forgetting things like meta titles, images, or SEO tags before publishing.
Key Features:
- Custom Checklists: Add your own tasks like “Add featured image” or “Check links.” Set each task as optional or required.
- User Role Control: You can choose who on your team is allowed to mark tasks as done.
- Per Post Type: Use different checklists for blog posts, pages, or custom content types.
- Publish Warnings: If required tasks aren’t done, WordPress can show a warning before you publish.
- Easy Setup: A new Checklist tab appears in the plugin menu. Use it to create, edit, or delete tasks.
How It Works When You’re Editing:
- A live checklist appears in the sidebar.
- You’ll see task titles, their status (done/missing), and you can check them off.
- Some items (like featured image or word count) are updated automatically.
- You can also mark items done manually.
Benefits:
- Keeps your team clear on what’s done and what’s not
- Get a warning if something important is missing; stop publishing errors
- No more checklists in Google Docs or spreadsheets
- Saves time and avoids confusion
- Works right inside WordPress; no extra tools needed
FAQs:
- How do I turn the checklist on or off?
Go to Multicollab > Checklist > Settings and use the toggle switch to enable or disable it.
- How do I set up checklist rules?
Go to Checklist > Manage Checklists. From there, you can:
- Decide which user roles can complete tasks
- Choose which post types (Posts, Pages, etc.) use the checklist
- Turn on alerts for missing required tasks
- How do I add or remove tasks?
In Manage Checklists, you can:
- Add new tasks
- Set them as Required, Optional, or Disabled
- Delete or edit tasks anytime
- Can checklist tasks update on their own?
Some tasks (like word count or featured image) update automatically.
You can also mark tasks manually if needed.
- Where can I see checklist progress for all posts?
In your WordPress post/page list, there’s a Checklist Progress column that shows a percentage or progress bar for each post.
- Can I mark tasks done manually?
Yes. If your role allows it, you can check off tasks from the editor sidebar, even if they don’t auto-update.
- Can I create my own checklist items?
Absolutely! You can add custom tasks with your own titles and decide which roles can mark them complete.
- Will the checklist block publishing if something’s missing?
No. But if a required task isn’t done, you’ll see a warning message before publishing, so you don’t forget.
- Can I use this on custom content types?
Yes! The checklist works with Posts, Pages, and any Custom Post Types you choose.
- What if our checklist needs to change later?
No problem. You can update, delete, or rearrange tasks anytime to match your team’s needs.